Academic Policy

WLC fosters a spirit of honesty and integrity. Students at WLC are responsible for following accepted standards of academic integrity. Distance learning programs require a higher level of self-monitoring with regard to academic integrity. All students are required to sign a statement of academic integrity as part of the enrollment process. All work submitted by a student must represent original work produced by that student. All sources used must be documented through acceptable scholarly references and citations, and the extent to which the sources have been used must be apparent to the reader. It is possible that an act of academic misconduct will remain undiscovered until after credits have been issued or a degree is awarded. In such a case, WLC reserves the right to revoke any credits or degree based on new revelations about scholarly issues including, but not restricted to, admission credentials, course work, research, capstone or other final projects. Students found guilty of academic dishonesty or plagiarism will be liable for sanctions, which may include dismissal from the school.

CODE OF CONDUCT

WLC students are members of an academic community founded upon principles of integrity and mutual respect. Students are expected to abide by these principles in their interactions with other students, as well as with the faculty and staff of WLC. WLC students agree to treat the opinions of others with respect. Derisive comments on the work or opinions of others will not be tolerated in discussions or other interactive forums. Communications with students or faculty containing threats and discriminatory statements regarding another student's race, nationality, gender, ethnicity, religion or sexual orientation will not be tolerated. Work submitted for evaluation is assumed to be that of the student. Evidence of plagiarism, cheating, or the submission of false or misleading information, including information about the student's prior academic background, is grounds for dismissal.

CREDIT AND GRADES

All Graduate-level program students must earn an overall GPA of 3.0 in order to graduate. Students who fall below an overall GPA of 3.0 will be placed on academic probation. Failure to bring the overall GPA to a passing standard within 1 year will result in dismissal from the program. 

Individual courses are graded according to the grading rubric provided in the study guide for the course. Students receiving a "U" (failing grade) will be required to re-enroll to retake the course. If a previously failed course is passed on the second try, the "U" grade will be replaced with the passing grade. If a course is failed twice, the grade of "U" for the second failure will remain on the transcript and will be factored into the overall GPA. A student may continue to re-take a course until a passing grade is received as long as the student's overall GPA remains above a 3.0.  

Students receive an official transcript at the completion of the degree program or upon request provided the student does not have an outstanding tuition or fee balance with WLC. The first official final transcript is provided free of charge. Additional official transcripts are available for a fee of $25.00 each. 

Grades are as follows: 

  100% to 90% = A
  89% to 80% = B
  79% and Below = U

SATISFACTORY ACADEMIC PROGRESS

The SAP policy is a statement that addresses the issue of whether students are maintaining satisfactory academic progress in their educational programs. This policy consists of qualitative and quantitative standards:

QUALITATIVE STANDARD Qualitative standards are those that can be measured against a norm, this includes minimum cumulative Grade Point Average (CGPA).

Cumulative Grade Point Average (CGPA) Students must attain a minimum CGPA in order meet minimum requirements for continuing their education at William Loveland College and for successfully completing their program. All graduate students must achieve a minimum cumulative grade point average (CGPA) of 3.0 by the end of each academic year. Students, whose CGPA’s fall below this standard, are placed on academic probation. 

QUANTITATIVE STANDARD The quantitative standard used to measure SAP is the maximum time allotted for completing a program.

Maximum Time for Completing a Program Students need to complete 45 semester credits with a CGPA of 3.0 or better to graduate. Typically, these credits may be completed in a minimum of 18 months, an average of 36 months and a maximum of 7 years. All credits attempted toward the completion of a program of study will be counted in the maximum number of allowable credits. Transfer credits are included in the total.

CONTINUOUS ENROLLMENT

In order to receive a degree, WLC students must complete all coursework within 7 years for a graduate degree from the date of enrollment in their first course. To achieve this, WLC has established a continuous enrollment policy. To maintain continuous enrollment status students must start and complete 2 courses per calendar year. Continuous enrollment is WLC's equivalent of "full-time" enrollment. If a student does not complete 2 classes in a year he or she will not be continuously enrolled, and thus, part-time. If a student does not complete a minimum of 1 class per calendar year he or she will be dropped from the program. 

COURSE COMPLETION AND EXTENSION POLICY

Failure to complete a course within the allotted time frame will result in a grade of I (Incomplete) being keyed on the scheduled last day of the course. If an "I" is keyed the student will be allowed to submit the outstanding coursework for the next 2 weeks, but the final grade will be dropped one letter grade. 

Students may request a 6-week extension, so long as the request form is submitted and approved before the last week of the course's scheduled end date. An approved extension will not result in the final grade being dropped one letter grade so long as all coursework is submitted by the end of the extension. If an extension is requested after the deadline it will not be approved. 

PROGRAM CATALOG

Students are responsible for fulfilling the requirements outlined in the catalog under which they enrolled. Students may petition to follow the requirements of future catalogs.

PROBATION AND DISMISSAL

In some cases, an assessment committee will be formed to determine if a probation period or dismissal from the program may be appropriate. If a probation period is recommended, the committee will develop a specific plan with guidelines for activities to improve the student's satisfactory academic progress or continuous enrollment. If these measures fail to result in improvement, the college administration will dismiss the student from the degree program. Dismissal decisions may be appealed through the appeal process.

APPEAL PROCESS

A student who is dismissed from any of WLC's programs may appeal for reinstatement by submitting a written appeal. The appeal must contain verifiable documentation of mitigating circumstances that contributed to poor satisfactory academic performance or continuous enrollment and must be submitted at least one month prior to the desired re-enrollment and start date. If the appeal is accepted, the student may enroll in the next available term.  Students will remain on academic probation until successful completion of the first course taken upon re-admission.